Squadron – Permissions Add-in

In this article we can explore the new Permissions Add-in inside Squadron.

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Squadron is a Free Administrative Tool for SharePoint. You can download it from:

http://www.sharepointcto.com/Squadron/Default.aspx

What is inside Permissions Add-in?

Permission Add-in helps with the following tasks:

1. Find permissions of site level, list level, item level

2. Distinguish between Unique & Inherited permissions

3. Save Reports

4. Provides wizards for Find, Copy, Delete, Backup, Restore permissions

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Types of Permissions

In a quick overview of Permissions, there are basically 2 types:

Unique Permissions where we assign unique users/groups & permission levels.

Inherited Permissions where the securable object (site, list, item) inherits permissions from its parent.


How to Generate the Report?

Let us examine the steps to generate a report for a site collection.

Step 1: Enter URL

Run Squadron & in the appearing screen, enter the URL of the site. Please note that you should run this in SharePoint Farm Account context.

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Step 2: Open Permissions

From the left hand side click the Permissions link.

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Step 3: Set Options

You can set the options in the appearing screen.

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Site: To include site objects check this item.

List & Library: To include list & library objects check this item.

Item: To include items & documents check this item.

Expand Groups: A permission entry can be a SharePoint Group or User. If it is a SharePoint Group, you might need to include the users contained inside it. Check this item for including users.

Show User Name: The user item will be having a Login Name (eg: DOMAINuser) & a Display Name (eg: Full Name). You can choose this option to include the Display Name of the user as well.

Include Hidden: There could be hidden lists which are not visible in Quick Launch or in the All Site content page. Check this option to include those.

Unique Permissions Only: Check this option if you need only Unique Permission items.

Expand Inherited Groups: Usually the Inherited Permissions will be expanded in the parent object, as it is unique there. This checkbox enables you to expand the inherited groups too.

Filter By: Checking this option will enable a URL textbox where you can enter the URL to filter the result.

Highlight: Highlight Unique Permissions as Yellow & inherited ones as Green.

For the time being I have checked the following options:

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Step 4: Generate

For generating the report, click the View Permissions from the left. You can see the result as shown below depending on your Site.

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Step 5: Save Report

For saving the report, you need to right click on the grid & choose the option.

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1. Save to Excel

2. Save to CSV

You may uncheck the option “Open after save..” if you do not wanted to launch your report file after save.

I have selected the option to save as Excel.

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Enter the file name and click the Save button.

You will be viewing the file in Excel after saving.

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This concludes our usage of Squadron Permissions add-in.

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I wanted to iterate the Microsoft Recommendation of using SharePoint Groups instead of directly adding users to the site/list/item permissions. Groups are more easily manageable & easier understanding.

About the Wizards

The additional wizards are separately documented. Here is the screen shot of thee wizard screens.

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References

http://bit.ly/10uiVpB

Summary

In this article we have explored about Squadron Permissions Add-in. I believe in real life scenario the add-in is useful in quickly analyzing a SharePoint site.

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