Cracking open the Approval Workflow

Have you wondered what is inside the Approval Workflow?

We can open the workflow in SharePoint Designer to see it.

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Open SharePoint Designer

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Open Workflows Pane

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Open Approval Workflow

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You can see the InfoPath forms for the workflow.  Click on the Edit workflow link.

Open Steps

You will see the Actions of the workflow.  Main action is Approval as shown below.

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Click on the Approval action to open it.

Open Approval Action

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Open Steps

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Form Parameters

You can click on the Form Parameters button to see Association & Initiation Parameters.

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Copy & Paste

The Approval workflow is read-only & I prefer Copy & Modify option if you need to change the behavior of workflow.

Common scenarios were workflows getting modified are:

  1. Modifying existing tasks for sending mails, copying items to lists
  2. Add/Edit conditions of Trigger

Summary

This is a small exercise on opening Out-of-the-box workflows & examining them.  In real-life scenarios I believe this will be useful to you in gaining confidence.

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