You can find the documentation of Version Cleaner here.
What is Version Cleaner?
Version Cleaner helps you in recycle/delete unwanted versions.
Why Version Cleaning is important?
As you know SharePoint relies on SQL Server for storage & storage is determined by the size of document/items & each version takes up storage, it is important to clean up versions.
We can choose to remove versions which are created 1 year back.
How to use Version Cleaner?
Run Squadron from Start Menu & Choose Version Cleaner from the left panel.
From the Step 1 panel select your site / library. You will get the library/list populated in Step 2 panel.
Choose the Version Created days & Click the Find button.
If you have versions enabled in some of the libraries & 365 days old versions exists on them, you will get it displayed in the Step 3 pane.
You can choose the following actions:
1. Move to Recycle Bin
Move to Recycle Bin will make the version deleted from list/library & can be restored later.
Choosing Delete will permanently delete the version.
Note: The default version won’t be recycled/deleted.
Check / Uncheck
You can also check/uncheck multiple list/library from the Step 2 pane.
Please note that each version will take up same amount of size. For example a document is of size 1 MB & there are 100 versions, the total size in use will be 100 MB. It is a good practice to include Version Cleanup in Governance Policies.
What is Squadron?
Squadron is a Free SharePoint Administration tool available at www.sharepointcto.com.
How to download Squadron?
Squadron for SharePoint 2010 can be downloaded from link below:
Squadron is built on Click Once deployment, so installation is simple & automatic updates are possible.
In this article we have explored how to use the Version Cleaner add-in for Squadron.